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Application Steps

FAQ

Template

STANDARD 100:

Choose annex 4/5 or 6/7.

Then choose application type:

  • First certification
  • Renewal
  • Extension
LEATHER STANDARD:

Choose application type:

  • First certification
  • Renewal
  • Extension

Then choose annex for any non-leather components.

You've got this.

1. Description
  1. This description shows up on your certificate
  2. Choose only one product class. Chosen class covers all higher product classes and influences testing requirements
  3. Only for renewal or extension
2. Classes

Classes are based on risk and intended use.

4.1. For Textiles
  • Select if you are a trader/retailer or producer
  • If producer, select your production activities
4.2. For Leather
  • Select if you are a trader/retailer or producer
  • If producer, select your production activities
4.3
  • Is address on company info the same as production site?

    If no, add address here.
    Attach word doc with additional locations
5
  • Person responsible for quality assurance
     

5.1
 

  • Attach copies of certificates
  • Attach flow chart of quality assurance process
6.1
  • Check if SOME are pre-certified
    -or-
  • Check if ALL pre-certified

You will need to include a list later in the application

6.2
  • Check if SOME are ECO PASSPORT certified
    -or-
  • Check if ALL are ECO PASSPORT pre-certified

You will need to include a list later in the application.

7.1

"Applicant" applies to most.

7.2

Must include:

  • All info copied from section 1 (sorry!)
  • Detailed description of material composition
  • Process
7.2.1
  • No organic claim
  • All cotton is claimed as NON-GMO*
  • Part of the cotton is NON-GMO, but organic is not declared*
  • All materials are organic cotton*

*Attach basis certificate (GOTS or other traceability certificate).

7.2.2
  • Chrome-free
  • Metal-free
  • N/A
7.3
  • Check if you produced the recycled material - specify chemical or mechanical recycling process
  • Check if you purchased the recycled material
  • Post- vs pre-consumer recycled
  • % recycled material in product

*Attach certificate of origin or validation of any recycled material claim.

7.4

Leave blank if unknown or N/A

7.5.1 – 7.5.7
  • Do not leave blank
  • If unknown, choose “not known”

...

7.5.8

Process changes - Renewal only

7.6.1 – 7.6.10
  • Complete if product is made of leather or contains leather components
  • Skip if no leather
  • Choose “not known” if unknown

...

7.6.11

Process changes - Renewal only

7.7


Biologically active substances
Yes (+ list) or no
 

7.8


Flame retardant substances
Yes (+ list) or no
 

7.9


Specific navy blue
Yes or no

7.10.1

Describe processing for non-textile and non-leather materials

7.11.1

Describe any other treatments

8

Skip section if manufacturer - only complete if buying product to resell without further processing

8.1

Number of suppliers

8.2

Suppliers will be listed in tables at the end of the application

  • COMPANY Name + Address
  • Copy/paste answer from section 1
  • Agree to Terms of Use
  • Don’t forget to sign on page 19!

Enclose a copy of each OEKO-TEX® certificate with your application.

This spreadsheet is the 3rd tab in our supporting documents template.

This spreadsheet is the 4th tab in our supporting documents template.

This spreadsheet is the 5th tab in our supporting documents template.

More detail = lower testing cost

This spreadsheet is the 6th tab in our supporting documents template.

This spreadsheet is the 7th tab in our supporting documents template.

Only for mattress, carpet, foam furniture, leather

  • Company name and address must match certificate
  • If there is a change from previous application, send new legal documents (W2, etc)
  • Include personal name and company name
  • Must select annex (matching application)
  • If there are changes between application submission and completion, a new declaration is required

Download the applicable document.

(2021 version is current for 2022)
Basic LEATHER STANDARD
Special Articles
PPE
Include copies of supplier certificates (STANDARD 100, LEATHER STANDARD, ECO PASSPORT.
Be sure to request current OEKO-TEX® certificates from all suppliers and check the scope.
Send proof of quality assurance and external certificates.

Proof of Quality Assurance and Management

  • Complete details in the supporting documents spreadsheet - Quality Assurance tab
  • For externally certified management systems, such as ISO 9000, ISO 14000, EMAS, OEKO-TEX® STeP or SA 8000, include a copy of the certificate
  • For in-house quality management systems, include a short description

Recycled Materials

Organic Materials

  • Include GOTS or other traceability certificate
Sample Instructions

Submit material samples including:

  • All types of pre-treatment, finishing and coloration processes
  • All dye classes and dyestuffs evenly distributed in maximum concentration
  • Samples in red, yellow, green, blue, black, white, orange and purple
  • Max 5 dyestuffs per sample
  • Samples in each fluorescent color to be tested separately
  • All printing dyestuffs in maximum concentration:
    • Solid printed color swatch: 12” x 12” (30 x 30 cm)
    • One block print per dyestuff, five samples from current production for each printing process
  • Screenprints, heat transfer, sublimation, direct, etc.
    • 12” x 12” full coverage drawdowns of red, yellow, green, blue, black, white, orange and purple
    • Submit a collection of printed samples that will cover red, yellow, green, blue, black, white, orange and purple in pattern

Include:

  • Completed and signed application
  • Signed Declaration of Conformity
  • Supplier certificates and supporting documents
  • Samples
    -Processing can NOT begin until all samples are received
    -Shipping all samples together speeds the process

Packaging:

Test sample packaging must satisfy specific quality requirements in order to protect the samples and guarantee accurate, reproducible and meaningful test results.

  • Test samples must be packed individually in tear resistant polyethylene film or polyethylene bags, to avoid contamination during transport
  • The samples should be wrapped twice and sealed with adhesive tape
  • The packed bags must be properly labeled for identification with sample numbers, material, supplier, receipts, etc.
  • Packing test samples solely in cardboard boxes and/or paper is strictly prohibited
  • Whether shipping from separate locations, direct from suppliers or in one box, please ensure all samples are clearly and correctly labeled so that they can be matched with your application

Ship:

     Hohenstein Institute America
     401 S. Cavin Street
     Ligonier, IN 46767

Email:

  • In addition to including them with the shipment, please email the documents to your main Hohenstein America contact
  • Your company W9 form
  • Any vendor forms required for your company to process payments

Avoid Delays:

  • Provide clear, detailed information in the application & supporting documents – what are you making, how are you making it, and what is it made of?
  • Respond to inquiries in a timely manner – if there are questions or things that need clarification during the review process, respond as soon as you’re able
  • Be prepared to pay once the invoice is issued – payment in advance of testing is required for the first certification
  • Clearly label samples and consolidate shipments if possible

Evaluation Steps

Hohenstein America team: 
  • Reviews the information and follows up with questions on any open items
  • Creates a testing plan
  • Provides the price for the certification
  • Ships the samples to our lab in Germany
Testing takes ~2 weeks once shipment goes through customs.
If all testing is passed, you will receive:
  • Test report
  • Certificate valid for 1 year
  • Product label valid for 1 year

After the certificate is issued, we will schedule an on-site visit of your facility to complete the certification process.

When:

  • Within 1 year of certificate
  • Every 3rd year thereafter

To ensure:

  • Application matches reality
  • Quality assurance system is in place
  • Knowledge of certificate benefits cost reduction opportunities

Next: Use your label.

1. Promote your certification & comply with copyright
Jeans with labeled with OEKO-TEX® STANDARD 100
Contact
Abby Mead
OEKO-TEX® Certification Manager
Hohenstein Institute America